Corp. Checklist

Category/ Item	To Do	Due Date	Assigned to:	Complete	Status
1.0 Objective / Purpose:
2.0 Theme:	Top
Formal
Semi-Formal
Casual
Outdoors
Indoors
Sit down Dinner
Buffet
Are Children/Relative Invited?
3.0 Schedule of Events:	Top
Pre-Event
Scheduled Speakers
Event
Post Event
4.0 Location:	Top
Date of Event
Rent Fee/Rental Rate
Space
Parking
Other Considerations
5.0 Accommodations:	Top
Out of Town Guests
Number of Rooms
Singles/Doubles
6.0 Transportation	Top
Air
To/From Airport
To/From hotel
To/From Event(s)
Other Transportation
7.0 Invitations:	Top
Assemble Guest List
Special Guests
Speakers Guests
VIP's
Mailing Date
Reaction Time
R.S.V.P.'s
8.0 Food / Catering	Top
Select Catering Company
Servers/Waiters
Quantity
Select Meal
Timeline
Schedule of Events to Caterer
9.0 Decorations	Top
Table Decorations
Place Cards
Other decorations
10.0 Rental Items(arrange delivery)	Top
Tables / Chairs
Linens
Tent(s)
Heating
Lighting
Overhead Lighting
Weather Considerations
Dinnerware
Plastic
China
11.0 Entertainment:	Top
Music (Enjoyable to All?)
Live Band
DJ Sound Entertainment (704) 873-1386
Power
Public Address System
Games (ie.. Casino Type)
12.0 Children's Activities	Top
selection (appeal, safety)
arrange supervision
additional supplies
13.0 Adult Activities (theme appropriate, references)	Top
selection (appeal, safety)
additional supplies
14.0 Pictures / Video
Photographer
Videographer
15.0 Lighting	Top
Spot Lights
Dimmer Switches
Lighting for Dinner
Lighting for Speakers
16.0 Audio / Visuals	Top
Sound System/P.A.
Multi-Media Projector
Overhead
17.0 Props / Staging	Top
built to suit
rental
installation
18.0 Giveaways:	Top
How Many
What Type
Personal
19.0 Liability Insurance	Top
Vendor Insurance
Personal Liability
20.0 Security:	Top
Overnight
Uniformed/Armed
Plain Clothes
Escorts
21.0 Emergency Medical:	Top
EMT'S
Transport
Lifeflight
Treatment Room

22. Permits:	Top
Street Closures
Tent Erection
Special Requirements

23.0 Alternate Plans:	Top
Date/Time
Location
Entertainment
Food
Sound

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