Caterer and Venue Location:

.

Party Planner/Decorator:

.

Entertainment:

.

Photographer:

.

Videographer:

.

Hotel Block:

.

Date

Activities

Timeline

.

Secure a videographer & a photographer

Now

Secure your DJ/Entertainer

Now

.

Meet with your party planner to begin design elements

One year before

.

Contact hotels and decide where you would like to block rooms

Create a list of out-of-towners that you will invite

Request a block of rooms from hotel or hotels of choice

Eleven months before

.

Bring the Bar/Bat Mitzvah child to meet with your party planner sometime this month to give input on decorations

Ten months before

.

Create a guest list with complete addresses

Eight months before

.

Begin looking at invitations

Decide on wording for invitations

Decide if you would like to make arrangements to transport the kids to and from the party

Seven months before

.

Order invitations

Decide on calligraphy style for envelopes

Order informals

Order kipots

Begin to plan menu

Six months before

.

Design concept confirmed

Five months before

.

Have an invitation weighed at the post office

Choose and purchase postage

Four months before

.

Take invitations to calligrapher

Meet with your party planner to decide on imprinted accessories/give-aways

Work on second mailing

Discuss valet

Decide if you want to have reception bags in the hotel rooms for out of town guest

Decide on Kids give-aways for events.  Purchase those give-aways.

Three months before

.

Mail out of town invitations

Mail in town invitations

Two months before

.

Mail second mailing to out-of-towners

Six weeks before

.

Finalize welcome bag order

Four weeks before

Discuss Introductions and Music Needs with DJ/Entertainer

.

Your party planner will work with caterer on a floor plan and help you with the agenda for the evening

Three weeks before

.

Order any necessary kosher dinners

Two Tuesdays before

.

Assign tables

Personalize welcome bags if desired

Two Wednesdays before

.

Finalize seating as best you can

Weekend before

.

Fax list of table assignments to your party planner for seating cards

Monday before

.

Gift bags delivered to hotels by your party planner

Day before

.

THE BIG DAY!!